Name: *

Business Name (if applicable):

Address:

Contact Phone Number: *

Cell Phone Number:

E-mail Address: *

Website/Social Media

Please provide your business website or social media URL so we can view the items you're planning to sell.  If you only have photos, please send them to events@downtownmapleridge.ca.

Please describe what products and/or services you will be bringing to the market: *

Please make the registration selection applicable to you from the choices below: *

Enter required value $40.00 Registration Fee - Current DMRBIA Member $55.00 Registration Fee - Non DMRBIA Member $0.00 Registration Fee - Current Non-Profit DMRBIA Member $15.00 Registration Fee - Non-Profit outside of DMRBIA

Tent Rental? *

Enter required value Yes - $40.00 Tent Rental (includes weights) - First Come First Serve Basis No - I do not need tent rental

Additional Fees - registration & attendance fee understanding agreement *

Please read carefully and make selection for each in order to be considered as a vendor. Note that if you are participating in more than one of the BIA Summer markets that these agreements apply to each market individually.

Additional Fees - registration & attendance fee understanding agreement *

A $100, due on receipt, fee will be invoiced to you for either of these incidents: 

• Failure to show.
• Early breakdown. At no time before the end of the event can you breakdown and leave.

Incurring charges for the above, refusing payment, cancellations, failure to show, or early breakdowns may affect future approval for participation in DMRBIA markets or events. 

Yes - agreed

Tent Damages - fee understanding agreement *

Tent Rental - damage costs, as listed below, will be issued as due on receipt should any of the following be evident at the end of your tent rental:

• $20 for non-removal of any signage and adhesives, tape, strings, rope, zap straps etc.. (not placed by the DMRBIA)

and/or

• $40 for any new tears, rips in the canvas (not reported at the beginning of use)

and/or

• $100 for any structural damage. Bent legs, forced set up resulting in the inability to fold the tent down and store in its case.

It is your responsibility to inspect the tent prior to use and notify DMRBIA staff of any deficiencies.

Incurring charges for the above and refusing payment may affect future approval for participation in DMRBIA markets.  

Enter required value Yes - agreed N/A - I am not renting a tent from the DMRBIA

Payment Agreement *

Upon approval as a vendor, you will be invoiced accordingly. DO NOT PAY PRIOR TO RECEIVING AN INVOICE. 

FULL payment must be received one month before the date of your market or by the due date specified on your invoice. Failure to pay a month before or by the due date, an email reminder will be sent to you prior to your location being released to another Vendor. If you do not respond within 24 hours, your registration will be null & void.

Payment can be made by cash, cheques (made out to the Downtown Maple Ridge Business Improvement Association or DMRBIA) or by Interac e-Transfer. Auto-deposit has been enabled, no password is required. 

All cheques dishonored by bank are subject to a $25.00 NSF charge.

Enter required value Yes - Agreed N/A - Non-Profit / No Charge

Cancellation Agreement *

CANCELLATION OF YOUR SPOT – To have your full fee(s) refunded you MUST give the DMRBIA 3 weeks (21 days) notice. Cancellations following the 3 week allowable notice and prior to 2 weeks before event - will be based on IF we can re-allocate your vendor space. We will do everything in our power to re-allocate your location. In the event we are successful, your full fee will be refunded. If we are unable to re-allocate your space and/or it’s 2 weeks (14 days) or less before the event NO REFUND WILL BE GIVEN. 

No refunds will be issued because of less than perfect weather conditions.

Yes - Agreed

Set Up, Spacing, & Location Agreement *

The DMRBIA Christmas Market will be held during Winterfest hosted by The City of Maple Ridge and the Santa Claus Parade by the Maple Ridge Christmas Festival Society. The DMRBIA market will be located in Memorial Peace Park - East.

You are required to check in with the DMRBIA booth prior to unloading to your location. - No changes to the site plan will be considered on the day of the market.

Set up time & move in schedule will be sent to you 1 week prior to the market date. Please consider making arrangements with transportation, as parking will be limited.

You will be allotted a 10'x10' area. If you need an additional space, you will need to register & pay for 2 spots. The cancellation fee is also applicable with cancelling a 2nd spot. Vendor is responsible for giving the DMRBIA ample notice to re-allocate the location as agreed to under Cancellation Agreement. 

Incurring charges for the above and refusing payment may affect future approval for participation in DMRBIA markets.  

Yes - Agreed

Tables, Chairs, Tent, Safety Agreement *

Vendors are required to supply their own tables, chairs, tent, & business signage. Unfortunately, we are no longer able to supply table rentals to Vendors and have limited tent rentals available. If utilizing a tent, tent weights of 20lbs or more PER LEG will be required. This is MANDATORY by the City of Maple Ridge and will strictly be enforced. Please review the City of Maple Ridge website link below and review the details on appropriate & inappropriate tent weights.

City of Maple Ridge Tent Safety Guidelines

Yes - Agreed

Non-competition Agreement *

The DMRBIA market will coincide with the Santa Claus Parade & Activities as well as the City of Maple Ridge Winterfest. The DMRBIA is not responsible for any duplications / similarities that may occur between these simultaneous events. 

Yes - Agreed

Selling Product Agreement *

Vendors are prohibited from selling items from more than 1 direct sales company (e.g. Avon, Mary Kay, Pampered Chef, etc.). For instance, a vendor cannot have a booth with both Tupperware and Avon products.

The vendor will sell only items listed on application form, to avoid duplication. As a courtesy to other Vendors at the Market, we have chosen to only allow 1 Vendor to carry products from one direct sales company. If you are selling anything other than what you have declared on this registration without prior written consent from the DMRBIA, you will be asked to remove said items from your location, failure to do so will result in being removed from the market, and future applications to all DMRBIA markets be denied.

Yes - Agreed

Food & Beverage Health Inspection Agreement *

Any vendor selling prepared food/beverage at the market must file paperwork with the Fraser Health Inspector Brian at (604) 476-7060 at least 14 days before the Market. A copy of this paperwork must also be submitted to the DMRBIA and will be attached to your registration.

All food vendors are required to have a fire extinguisher at booth. No power will be available.

Enter required value Yes - Agreed N/A - I am not a food or beverage vendor

Operating and Coverage Agreement *

Your location will not have access to power for any reason, or water.

There will be bathroom facilities located around the festival, the DMRBIA will not be responsible to cover your booth.

This is a long market, please ensure you have enough water & food to cover you for the day!

Yes - Agreed

Green Market Agreement *

This is a "Green Market"! Vendors are required to supply own garbage bags & disposal, pick up and take care of the garbage/recycling in your area. Please refrain from using Styrofoam and take your recyclables home with you (paper, cardboard, plastics, organics).

FAILURE TO CLEAN UP YOUR LOCATION ON EXIT (INCLUDING BUT NOT LIMITED TO: GARBAGE / RECYCLING / ORGANICS / TENT WEIGHT ITEMS / BUSINESS SIGNAGE will result in a fine of $50.00.

Yes - Agreed

Loss & Damages Agreement *

The DMRBIA is not responsible for any loss or damages that may take place during this market.

DMRBIA does not guarantee the Vendor any sales and makes no financial commitments whatsoever to the Vendor.

Yes - Agreed